Weekly hours, overtime and gross pay.
Gross Pay = (min(H, 40) × R) + (max(H − 40, 0) × R × 1.5)
The calculation happens in two stages. First, convert each day's clock-in and clock-out times into decimal hours, subtract any unpaid break time, and sum all days. Second, apply standard overtime rules (anything over 40 hours in a week is paid at 1.5× the regular rate under US federal law) and multiply by the hourly wage.
Stage 1 – Daily Hours:
Daily Hours = (Clock-Out − Clock-In) − Break
Stage 2 – Gross Pay:
If Total Hours ≤ 40: Gross Pay = Total Hours × Hourly Rate If Total Hours > 40: Gross Pay = (40 × Hourly Rate) + ((Total Hours − 40) × Hourly Rate × 1.5)
Total Hours (H) = 8.5 + 8.5 + 10.0 + 8.5 + 7.5 = 43.0 hours Regular Hours = min(43.0, 40) = 40 hours Overtime Hours = max(43.0 − 40, 0) = 3.0 hours Regular Pay = 40 × $18.00 = $720.00 Overtime Pay = 3.0 × $18.00 × 1.5 = $81.00 Gross Pay = $720.00 + $81.00 = $801.00
Result: Total Hours: 43.0 | Regular: 40.0 hrs | Overtime: 3.0 hrs | Estimated Gross Pay: **$801.00**
In this example the employee worked 43 hours, triggering 3 hours of federally required overtime. The first 40 hours are paid at the standard $18.00/hr ($720.00), and the 3 overtime hours are paid at $27.00/hr (1.5 × $18.00), adding $81.00 — for a total estimated gross pay of $801.00. This is a pre-tax, pre-deduction figure; your take-home (net) pay will be lower after federal/state income tax withholding, Social Security, Medicare, and any voluntary deductions.
A time card (or timesheet) is a record of the hours an employee works each day. Employers use time cards to calculate wages, ensure accurate payroll, and comply with labor laws. Hourly and non-exempt employees in the United States are required by the Fair Labor Standards Act (FLSA) to have their hours tracked.
Most payroll systems work in decimal hours. To convert minutes to a decimal fraction, divide by 60:
Under the FLSA, non-exempt employees must receive overtime pay of at least 1.5× their regular rate for every hour worked beyond 40 in a single workweek. Some states (like California) have daily overtime rules — for example, over 8 hours in a single day also triggers overtime. Always check your state's Department of Labor rules.
The result from a time card calculator is your gross pay — earnings before any deductions. Your actual take-home (net pay) is reduced by:
The FLSA requires employers to keep payroll records for at least 3 years and time records for 2 years. Employees can request copies of their own time records.
Note: Results from this calculator are estimates for informational purposes. Actual payroll amounts depend on your employer's specific policies, state overtime laws, and applicable tax withholdings.
The FLSA defines a standard workweek as 40 hours. Hours worked beyond 40 in a single workweek must be compensated at a minimum of 1.5× the regular rate for non-exempt employees.
Multiply your hourly rate by the number of hours you work per week, then multiply by 52 weeks: Annual Salary = Hourly Rate × Weekly Hours × 52. For example, $18/hr × 40 hrs × 52 = $37,440/year.
Keep copies of your timesheets, pay stubs, and any overtime records for at least 3 years. Under the FLSA, employers must retain payroll records for 3 years and time-and-earnings records for 2 years.
Bi-weekly means you are paid every two weeks — 26 pay periods per year. Semi-monthly means you are paid twice a month (e.g., on the 1st and 15th) — 24 pay periods per year. The total annual pay is the same, but the per-paycheck amount differs slightly.
Yes. The calculator applies the US federal FLSA standard — hours beyond 40 in a workweek are automatically calculated at 1.5× your hourly rate. If you are subject to daily overtime rules (e.g., California), you would need to adjust manually.
Absolutely. Just enter the actual clock-in and clock-out times for the days you worked and leave unused days blank (or enter zero). The calculator sums only the days with entries.
For overnight shifts, enter the end time as a time on the following day. Some time card tools require you to mark the shift as crossing midnight or enter hours directly in decimal format (e.g., 9.5 hours) to avoid a negative result.
The result is **gross pay** — your earnings before federal and state income tax, Social Security, Medicare, and any other deductions. Your actual take-home check will be lower.
Divide the minutes portion by 60. For example, 7 hours 45 minutes = 7 + (45 ÷ 60) = 7.75 decimal hours. Then multiply: 7.75 × $15.00/hr = $116.25.
No. This calculator computes pay based solely on hours actually worked that you enter. PTO, holiday pay, bonuses, and other compensation must be added separately.
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